Job content

• Operational and administrative support to the Managing Partner Private Equity Investment Management such as monitoring and organizing schedule, agenda management, handling emails, prioritizing requests, preparing documents and presentations;
• Organization and planning of complex international business trips incl. sourcing and booking flights, arranging visas, booking hotels and transfers, completing check-ins;
• Meeting scheduling across busy diaries (internal team meetings and for external visitors);
• Coordination of monthly team meetings (incl. printing and distributing materials);
• Registration of team members for various Advisory Boards and Annual General Meetings;
• General administrative tasks i.e. taking calls, messages, mail distribution;
• Coordinating catering for onsite meetings / meet and greet visitors;
• Completing monthly expense reports;
• Preparation and coordination of various committee presentation packages;
• Deputy for other assistants within the Private Equity Management Investment Team (both, onsite and in offices abroad).

Requirements

• Degree in Economies or comparable (e.g. KV) with experience in a similar role in Banking/Asset Management, travel or hospitality industry;
• Excellent verbal and written language skills, both in German and English are essential;
• High level of initiative and customer-orientation is essential;
• Strong organizational skills and ability to multi-task according to shifting priorities;
• Proactive personality with strong interpersonal skills, team spirit and drive;
• Quick learner, meticulous and detail-oriented;
• Professional phone manners;
• High level of discretion.

Location: Freienbach, Switzerland (Approx. 35 minutes from Central Zurich)