Job Description

• Maintain meeting schedule of senior management (organize meetings, prepare documents/presentation material for the meetings, write meeting minutes for internal meetings);
• Service onsite client meetings (set up meeting room, welcome clients, serve beverages/coffee, arrange food for lunch meetings);
• Manage group mailbox, maintain business contact data base;
• Update standard presentation material (MS Office suite);
• Responsible for office management (expense and invoice management, phone coverage for team, etc.);
• Organize/plan business trips (booking of flights, hotels, transfers, arranging visas, etc.);
• Organize team events, off-site meetings, workshops, etc.;
• Additional support in project-related work (ad-hoc tasks).

Requirements

• Commercial apprenticeship with 2 - 5 years relevant working experience in a similar role;
• Proficient English and German language skills;
• Solid IT skills in MS Office (MS Teams, Power Point, Excel, Word, Outlook);
• Work experience in insurance/reinsurance, asset management or banking sector of advantage;
• Strong organizational skills and ability to adapt to shifting priorities;
• Confidence to work independently combined with a proactive and goal-oriented way of way working.
  

Location: Zurich and nearby Zurich area (Approx. 35 mins from Zurich HB)

Capacity: 60-80%, Part-time (job share)