Job content

• Administrative support of day-to-day business (accounting, contract management, FM group mailbox, purchasing);
• Joint responsibility for general operational maintenance (e.g. contact with staff members, suppliers and cleaning company);
• Optimization of related procedures and development of processes;
• Access Control Management;
• Responsible of organizational and administrative tasks to relieve the facility manager;
• Office supplies management, including inventory, purchasing and distribution;
• Onboarding of new staff members;
• Support of the Welcome Desk (Reception reliver duties);
• Project related office support; Health & Safety, Technical Maintenance/Renewals, Future Workplace;
• Responsible for archive management, storage organization (office supplies).

Requirements

• Basic commercial (KV) or technical training;
• Degree in business administration or facility management is desirable;
• 2 - 3 years of work experience in facility management or in an administrative support function;
• Independent, structured and results-oriented way of working;
• Good MS Office skills, advanced PowerPoint knowledge is an advantage;
• Fluent command in German and English as the corporate language;
• Efficient, accurate and reliable way of working;
• Service and customer orientation, discretion, and flexibility, ability to serve different stakeholders.

Location: Freienbach area, nearby Zurich